Volunteer Resources: Confidentiality Policy
Purpose: To provide volunteers for the Office of Development and Alumni Relations with an understanding of the standards regarding dissemination and disposal of confidential information.
Guidelines: This information is to be used by volunteers only in the performance of their duties as class agents, class committee volunteers, class fund directors, regional committee members, Alumni Association Council members, and Phonathon callers, as well as all other volunteers working for the greater good of Grinnell College.
- Information provided to all volunteers throughout their volunteer period is strictly confidential.
- Information shared with volunteers is done on a “need to know” basis.
- Information may not be transferred to any party outside the Grinnell College Office of Development and Alumni Relations volunteer system without the prior approval of the director of alumni relations, director of the Pioneer Fund, director of planned giving, or the director of development.
- The information received is not to be used for any purposes other than those for which it has been provided.
- Proper disposal of confidential information includes manual and electronic shredding or return of information to the Office of Development and Alumni Relations.
- All class agents, class committee volunteers, class fund directors, regional committee members, Phonathon callers, Office of Development and Alumni Relations staff, and other parties involved in communications are required to adhere to this policy.
Review the full policy