Reunion Subcommittees - Socials

This committee is responsible for organizing a class/cluster Thursday evening welcome event, the Friday evening class/cluster social and working to make sure their class/cluster lounge and tent feel welcoming for all class/cluster Reunion attendees. This committee will also think specifically about whether to provide a class giveaway item at Reunion.  

Welcome Event, Friday Social, and Class Lounge Guidelines and Funding  

Each group (class or cluster) will be given access to a designated lounge and a corresponding tent to use as their on-campus headquarters for Reunion. The lounge and tent will be used throughout the weekend and it is the social committee’s responsibility to make sure they are welcoming places. 

Welcome Event  

The committee is encouraged to plan a welcome event on Thursday evening for their class/cluster. This event will be the first time during the weekend that most of the class/cluster will be together in one location. This event can be held in the class/cluster lounge or tent, or an alternative location on campus. We also encourage committees to consider off-campus venues – the Solera Wine Bar, Grinnell Craft Brewhouse, and the Periodic Table at Hotel Grinnell are all preferred options from past Reunions.  

This event is typically a cash bar event. College staff can assist you in making arrangements with your venue and have limited budgetary resources to support some light food or snacks.  

Friday Social  

The committee will coordinate the Friday social, which traditionally takes place in the class/cluster lounge or tent. Specific responsibilities could include:  

  • Decorations. If desired, the committee is responsible for procuring decorations and decorating the lounge and/or tent area. The College will equip tents with tables, chairs, and lights. However, there will not be enough seating for everyone, so we continue to encourage people to bring blankets or lawn chairs. Tablecloths can be requested through the College if desired.  
  • Entertainment. The committee will decide if there will be entertainment at the Friday Social and plan for the entertainment if desired. This can be as simple as putting together a playlist. 
  • The College will provide the following:  
    • Beer, wine, water, another non-alcoholic beverage (like sparkling water), and light snacks.  
    • Bartenders to serve drinks
    • A basic PA system with a microphone and auxiliary cords that can accommodate a phone or laptop will be provided; one per class/cluster. Additional AV needs need to be requested by the committee.  

Class/Cluster Lounge  

The College will equip all lounge kitchens with the following supplies:  

  • Ice (available through 11pm) 
  • 1 large cooler  
  • A coffeepot, ground coffee, creamers, sugar, and coffee cups 
  • Kitchen supplies: 
    • 200 disposable cups 
    • 1 can opener 
    • 1 corkscrew 
    • 1 cutting board 
    • Serving bowls of various sizes 
    • A variety of serving utensils 
    • Napkins 
    • Small disposable plates 
    • 2 paring knives 
    • 2 rolls of paper towels 
    • Dish soap and a sponge 
    • A few garbage bags 
    • 2 pairs of plastic gloves 
    • 1 container of disinfectant wipes 
  • Office Supplies: 
    • Scissors 
    • 1 roll painters’ tape (safe for walls) 
    • 2 rolls scotch tape 
    • 1 roll masking tape 
    • 1 glue stick 
    • 2 sharpie markers 
    • A few white board markers  
  • Extra trash and recycling bins

Class Giveaway  

Each committee is invited to consider a class giveaway item to complement their Reunion experience. When selecting whether to offer a commemorative item, we encourage committees to consider utility and sustainability in their selection. Individual class reunions are allotted a $500 budget and cluster reunions are allotted a $1,500 budget for this effort. The College can assist committees in exploring and purchasing chosen items.  

Reunion 2023 Class Dorm and Lounge Assignments

Deadlines  

  • The welcome event location and time need to be finalized by February 1 in order to be included in the preliminary online schedule and shared with the early March registration information.  
  • The class giveaway should be selected by February 1 to allow sufficient time for the items to be ordered and delivered to campus.  
  • Friday evening social and class lounge requests must submitted by March 1. After this date, we may not be able to procure needed items or additional AV; please help us bring your vision to life!  
  • By May 1, staff will confirm all aspects of your class social plans with your committee.